Virtual offices are an emerging option for remote businesses in Thailand when choosing an office space. The rising technology and work flexibility make these offices favorable for foreign entities. There are several benefits of virtual offices compared with traditional office spaces. The virtual office is free of the cost of renting, maintaining, and furnishing the physical office. Business owners can remotely handle all the administrative tasks without using the limited resources available in traditional offices. Virtual offices in Thailand are required to comply with local trading regulations. The Thai government requires a prestigious mailing address and receptionist services in the country to access the markets and consumers of Thailand.
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Advantages of virtual offices over traditional offices
The virtual offices are lowering the business establishing barriers in the following ways:
Virtual setups allow employees to work from anywhere, and business owners can arrange online meetups anytime. They can operate by increasing or reducing the working space according to their needs. Many office providers allow onsite facilities so business entities can use the space for professional meetings.
Most virtual offices' operational and administrative tasks are handled remotely. One space is used by different companies, which reduces the cost of utility bills and rent. The service providers bear the cost of furnishing and maintaining the office space.
Many office providers offer business support by collaboration between experts and potential clients. They offer reception services and onsite staff to handle mail and parcel tasks.
Businesses have no physical constraints, so they can increase or decrease their capabilities according to requirements. Timely order delivery and convenient online services enhance the business's reputation and improve customer satisfaction.
Virtual offices allow employees to work from online resources, decreasing communal interaction with colleagues. Higher attention to work enhances productivity. Service providers provide cybersecurity to protect businesses' online presence.
Virtual offices in Thailand have all the basic facilities with a range of benefits essential to running the business.
Mailing Address for handling the registration process: The office contractors provide a business address for sending and receiving mail and product delivery. The prestigious address in a prime location helps to register the business in the Ministry of Commerce and DBD.
Support for mail handling: The local hiring for a virtual office will help handle mail tasks. They can receive, forward, and answer emails. This ensures that all business affairs and essential documents are escalated promptly.
Call handling service by professional receptionists: The experienced receptionists answer phone calls using the company name and actively answer customer queries. They provide a local phone or fax number that can be used to receive calls globally.
The professional address enhances customer satisfaction and improves the company's credibility score. A good reputation in the market attracts potential clients, and business grows under professional guidance. The attractive address also helps market the business by registering it on websites and visiting cards.
On-demand, virtual office services arrange meeting rooms for team discussions and the presentation of business plans. The co-working spaces are also allowed to work with the employees with high-speed internet and under professional guidance.
The average price can vary according to affective factors; however, here is an overview of general rates:
Bangkok: The price starts at THB 2,500 and can reach THB 10,000 per month. The packages cover basic facilities in the lower range; however, the high prices cover additional perks to support business progress.
Phuket: This city's prices are lower than Bangkok's and range from 2,500 to 8,000 THB.
Chiang Mai: This is the most affordable city with lower virtual office prices. Its monthly packages range from 1,500 to 6,000 THB.
The overall prices depend on the location of the business address and the choice of facilities by entities. They can also vary according to the selected provider. The duration of the contract and the addition of extra facilities in the package also affect the rent prices.
Consider multiple options for virtual office providers to compare their facilities and prices. Use online resources to check the reviews of previous clients or choose the option by recommendation of professionals. Check the providers' promotional options and negotiate the pricing terms and conditions.
The process of setting up a virtual office passes through the following steps:
Select a virtual office provider: Use the online and recommendation sources to find a reputable provider.
Select the package according to your needs: Define your needs and goals to select the facilities in the virtual package and add any additional facilities to customise the package.
Contact the provider for the quote: Match the offered facilities with your requirements and inquire about the pricing structure.
Complete the paperwork: Provide the identity and business documents to start the process.
Pay the fee and sign the contract: Clear the fee payment and read out all terms, including the cancellation policy, before signing the contract.
Identity documents with business information, including name, type, and business plan, are required to start the process. Documents proving the tax registration are also essential to submit.
Confirm the provider pays the utility payments and ensure the availability of high-speed internet before signing the contract. Confirm the accessibility of all required services in the given package.
Choose a location that suits your target market and is accessible to customers.
Check the reputation of the provider from his client history.
Ensure that the provider has a customisable package to meet your specific needs.
Check his professionalism in handling the mail and packing tasks to interact with customers.
The rental period depends on the needs and business party’s terms; however, the office providers offer a minimum one-month lease contract.
The permission depends on the business type. It is possible to use the virtual office as a registration platform, but providers' legal requirements must be checked before doing so.
Review the contract’s terms and conditions and contact the office provider to cancel it. Fulfil the required criteria, such as returning equipment or submitting a fee. Get a written confirmation of cancellation and save all documents to prevent any future hassle.
Choose an office provider who can understand your business requirements. Read the reviews before selecting. Prefer flexible contract policies and compare the facilities that match your needs.
Virtual offices provide businesses with a registered email address and reception services. On the other hand, co-working spaces allow employees to work collaboratively by using common office facilities.
